• PAYROLL

  Payroll Overview Payroll Managment Tax & Compliance Reports on Demand Insurance/Benefits Integration Overnight Delivery Paperless Payroll

• INSURANCE

  Insurance Service Overview Pay As You Go Work Comp Pay As You Go General Laibility Bonds EPLI- Employer Practices Liability Professional Liability Contractors & Construction

• HR

  HR Overview Demo Payroll HR Center Employee Handbooks Job Descriptions

• BENEFITS

  Employee Benefits Overview Turn-key Benefits Solution Indemnity Health Dental & Vision 401k Solutions Life Insurance Major Medical

• PARTNER

  Accountants Agents & Brokers Payroll/PEO Reps Franchise Opportunities Private Label Payroll

PaySmart Guarantee:

Accurate payroll processing or your money back!

Simplicity- Our business payroll system allows us to create next pay period time cards with each payroll.  Clients can call in hours, fax in hours, e-mail hours, or interface with one of our time cards solutions.  Clients also have the option of processing their paychecks online and printing checks from their location(s).

Flexibility- We can accommodate any payroll frequency including weekly, bi-weekly, semi-monthly, and monthly.  We can also process multiple pay frequencies for a single client.

Security- Our web-native solutions has been designed to be secure from all possible standpoints.  Personnel have limited access to systems and a complete audit trail of all transactions are maintained.  Our transmission security includes a secure SSL-encrypted (128-bit) interface to allow our employers and users to securely access our systems.  Multi-level perimeter security has been implemented at both our server hardware and software levels and includes hardware/software firewalls and establishing DMZ to keep intruders out of our networks.

Tax Pay and File- We eliminate the risk associated with improper or late payment or filing of payroll tax returns.  We provide tax filing and payment for all federal, state, and local payroll taxes at no additional cost to our business payroll clients.

Direct Deposit, Paper Check, or Pay Card- We offer multiple options for employee payroll such as direct deposit, sealed checks, and employee debit cards.

New Hire Reporting- Our payroll preparation system produces a new payroll report each payroll period listing the information required by federal and state legislation for employees hired in the current payroll period.

Earnings and Deduction Codes- Our payroll system allows for an unlimited number of employee payroll deductions and earnings codes.  Multiple pay rates may be assigned to employees and employee payroll deductions may be processed as flat amounts or as a percentage of gross or net employee payroll.

Pay As You Go Payroll Workers Compensation- We offer pay as you go workers compensation insurance with more 20 separate work comp carriers.  Our payroll workers compensation insurance program eliminates workers comp deposits and audits by billing workers compensation premium along with our payroll service.  Clients only pay for the coverage the use.

Pay As You Go Payroll General Liability- Our pay as you go general liability program is perfect for contractors and construction companies.  This proprietary program allows us to collect general liability insurance premium in "real time" alongside our payroll preparation service.

Employee Benefits- We have built a turn-key employee benefit program designed to make offering and enrolling employee benefits easier than ever.  Our employee benefit program offers set nationwide rates and is available in all states for dental, vision, indemnity health, and life insurance.  Employers can sponsor a portion of the plan or offer the plans as voluntary benefits at no additional cost.

Business Insurance Services- PaySmart and The Insurance Shop are the prefect combination to help make clients lives easier than ever.  We can provide competitive business insurance quotes on demand for almost any line of insurance and for almost any business industry.  Our payroll insurance markets and payment integration services make us a great choice for business insurance.

Employee Insurance Solutions- We provide specialized programs for your employees such as individual health, life, home, and auto insurance.  We will soon launch a platform to deduct home and auto insurance via our payroll processing and preparation service.

HR Payroll Integration- We offer amazing tools and resources to help our clients understand and comply with all of the federal and state HR payroll laws and HR best practices.  We can assist clients with employee handbooks, job descriptions, letters, and more.

Payroll History- We keep records of every earning, tax, and deduction record for, at least, 3 years.  Clients can utilize our system for retro pays, employment verification requests, and more.

Unlimited Reports- Our business payroll system allows us to generate over 200 standard client payroll reports.  And our payroll report writer system allows us to create and save almost any other report our clients' can imagine.

Third Party Vendor Payments- Our payroll processing system is designed to print checks or generate direct deposit transfers for third party payments such as health insurance, union dues, retirment plans, and more.  A payroll deduction register report is generated with each check or transfer and provided to our payroll clients as requested.

1099 Payments- We can also manage all non-payroll 1099 payments for client companies and process 1099's with along with normal payroll preparation, on another payment frequency, or on an "as needed" basis.

Time Clock Interface- PaySmart Payroll can import data from almost any time clock payroll system and can produce time audit reports sorted by employee, department, etc.  We also assist clients with purchasing and establishing custom payroll time clock systems.

On Demand Manual Checks- Our payroll software allows us to provide net employee checks when needed and can debit for only taxes and fees in the event clients need to fix reporting mistakes or issue an "emergency" paycheck for employee payroll.

Quarterly and Year End Processing- Each quarter our system generates quarterly tax returns such as Federal and State 940's and 941's.  These required payroll returns are filed for each of our clients at no additional charge.  Custom quarterly reports may also be established and forwarded to clients at each payroll quarter.

Paperless Payroll- Good for you and good for the environment.  We can help you convert to an entirely paperless payroll process.  All of our business payroll reports are generated as Adobe PDF documents which allows them to be viewed, searched, printed, e-mailed, and password protected without ever being altered.  Employees may be required to utilize direct deposit to payroll debit cards and employer payroll report can be sent electronically along with employee payroll stubs.  Avoids any payroll shipping costs. 

Payroll W-2's and Misc 1099's- Our business payroll service includes the year end processing and remittance of employee W-2's for each employee you paid during the year.  We will attempt multiple mailings for any W-2 returns.  Because it is impossible to predict the number of W-2's and returns required at the year end,  We charge an annual $3.00 processing fee per W-2 issued.  There is no charge for additional attempts to mail W-2's.

Payroll Customization- We understand that not all clients are alike.  Our services are completely customizable to fit your business payroll needs.  And we seldom charge anything extra for this service.

PaySmart System- Our software is Microsoft Windows Applications Integrated and utilized the most popular client/server and database designs available today so you can be assured of consistent, accurate, and reliable payroll preparation and software integration.