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Payroll Service Costs

Affordable Payroll Rates

Choosing the right payroll provider can be a challenge.  A lot of payoll service providers have hidden fees for the little things you don't expect.  At PaySmart, our payroll rates are affordable and easy to understand.  We don't nickel and dime our customers for the little things like most other providers. 

Per Check Fee

Our per check fee varies depending on the number of employees receiving checks or direct deposits and the payroll processing freqency.  The higher the number of checks, the lower the cost per check.  Call us today at (888) 972-9762 or start a payroll quote online.


Batch Processing Fee

A batch fee is the base expense associated with opening, processing, and closing a payroll period.  It establishes the base price for processing a payroll and covers ancillary operating expenses such as bank fees, ACH fees, direct deposits, check stock, and software related expenses.


Payroll Delivery Charge

All shipping costs for mailing employee checks is a "pass through" cost only.  We offer paperless solutions including direct deposit, online reports, and employee online webg access for employers who want to eliminate shipping expenses.  PaySmart has a national account with Fed Ex which significantly reduces the cost of shipping. 


Quarterly Payroll Tax Reporting Fees

At the end of each quarter, PaySmart files all State and Federal quarterly reports with tax payments for employer and employee withholding taxes including 1. Social Security/Medicare Tax, 2. Federal Unemployment Tax, 3. State Unemployment Tax, and 4. Local Tax (if applicable in your city).  There is a nominal fee for tax reporting.


Annual W-3 Transmittal and W-2 Printing/Mailing

At the end of each year, the IRS requires each employer to send a W-3 Transmittal Form to the Social Security Administration along with copies of W-2's.  Additionally, Employers are required to issue W-2 to employees.  PaySmart does not charge for the annual W-3.  We do charge a small fee for each Employee W-2 we print and mail.


New Employer Set-Up Fee

PaySmart make the set-up process fast and easy.  Our advanced payroll system allows for maximim customization for employers.  Set-up includes business information, employee data, data conversion, tax regsitration (if needed), custom reports configuration, direct deposits, and general ledger set-up.  Set-up fees vary depending on the conversion process and number of employees.


Optional Services

PaySmart offers many other beneficial services to our customers.  Many of our customers love our integated Pay As You Go workers compensation program. Other employers like our HR Service Center, affordable 401(k) products, insurance packages, and benefit solutions.  Contact a Payroll Specialist for more information about the costs associated with these services.


No Hidden Payroll Fees

We offer a great payroll service at a great price.  We don't charge clients extra for adding new employees, direct deposits, payroll reports, garnishments, and vendor payments for benefits.


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Test Drive Our Payroll Portal

Contact a PaySmart Payroll Specialist and ask to test drive our online payroll platform today

Call PaySmart Payroll Service. 888.972.9762
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PaySmart Payroll is the right choice for online or full-service payroll processing.  We are dedicated to providing fast, accurate, and friendly payroll services at an affordable price.  Contact a Payroll Specialist today to get answers to your questions about our payroll services and products.  Or complete our online contact form and one of our representatives will contact you.
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PaySmart is an independent payroll provider and a member of American Payroll Association.  We may share customer information with insurance partners to assist you in placing coverage. Please visit for more information on payroll and employer taxes. Our payroll service listed on Better Business Bureau.
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